Time Management

Time Management will be on discussion for the chrisms party event that was held on the 6^th December 2014 at Baraka Valley Lodge. Morgenstern (2000) time management refers to the time spent on the things that are dedicated for. It is important to have a schedule in order to manage time when planning (Chapman & Rupured, 2008). The event had poorly time management strategy as it started late since everything was not at place on time. Allen (2012) illustrate that having a schedule of the things that needs to be achieved help not to leave out important aspects.

The management team of the event was not organized as they have forgot to buy some of the items which delayed a lot of things and consumed time. McGuinness (2007) illustrate that bad time management result in stress and misplacement of things. However working as a team result in effectiveness and to manage every task in time (Christie, 2006). The team for the event was extremely slow providing services as they working under pressure.

 

Reference

Allen, J., Bowdin, G., Harris, R. & O’Tooler,W, W. (2012) Events Management. 3^rd edn, Routledge: Britain

Chapman, S., W. & Rupured, M. (2008) 10 Strategies for Better Time Management. Journal of Time Management.

Christie, M. & McAteer, L. (2006) Event Management Practical Guide. EventScotland.

McGuinness, M. (2007) Time Management for Creative People. Wishful Thinking [Online] Available at: http://www.wishfulthinking.co.uk.

Morgenstern, J. (2000) Time Management from the Inside Out. New York: Henry Holt.

MTD Training (2010) Successful Time Management. Journal of Successful Time Management

Teamwork

Working as a team is a very important aspect to take into consideration for the success of an event. On the 13^th  December  2014  a surprise party was held at Selepa Hotel. Teamwork is working together with a common goal to achieve tasks (European Foundation, 2007). According to Delarue, Stijn & Hootegem (2003) working as a team promote efficiency of services as team members are working together and they understand what they are doing.

The surprise party was poorly managed as the team did not cooperate to work together. Allen et al (2010) illustrate that working as a team each and every one should have a task or responsibility. Donne (2011) note that each and every one have to take part with coming up with ideas. The team members where not listening to each other and everyone did things their own way. McDuff (1995) highlights that communication style is one of the key aspects that a team needs to be successful.  Burke (2010) further explain that communication promote efficiency and common understanding. During the event the team members where not cooperating as the team leader was doing all the work alone.  Allen et al (2010) state that team leaders should be trained in order to manage the team effectively.

 

Reference

Allen, J., Bowdin, G., Harris, R. & O’Tooler, W. (2012) Events Management. 3^rd edn, Routledge: Britain.

Allen, J., O’Tooler, W. & Harris, W. (2010) Festival & Special Event Management. 5^th edn, Wiley & Sons, Sydney.

Burke, R.(2010) Event Communication Skills: Planning & Control Techniques. 4^th edn. John Wiley & Sons: Chichester.

Delarue, A., Stijn, G. & Hootegem, V. (2003) Productivity Outcomes of Teamwork as A Effect of Team Structure. Catholic University of Leuven [Online]. Available at: http://www.ondernemerschap.be/documents/pdf/wp_productivity_outcomes_of_teamwork   

Donne, J. (2011) Teamwork & Leadership. Journal of Teamwork & Leadership.

Europen Foundation (2007) Teamwork & High Performance Work Organization. Ireland [Online]. Available at: http://www.eurofound.europa.eu.

Commmunication

The main focus of these post is on how communication had made the farewell party event that was held on the 30^th of October 2014 at the hospitality center of Francistown technical college in Gerald estate to be successful. According to Okoro (2013) communication is a means of sharing information to one another. Dix & O’Hara (2008) support Okoro (2013) that communication at the end of the day to have a common understand.

The event was successful as the overseer was coordinating the team, she informed the team about everything that was important. Denning (2007) illustrate that coordinated communication bring the team into line on the set objective that progress is made. The overseer had a focal point of giving the team information to avoid confusion. Burke (2010) note that confirmation should be taken into consideration for the team members to get the right data that they need to use. World Health Organization (2007) highlight that the information communicated should be set on who the data is directed and meaningful to. The overseer had heads from different teams who she communicated with to achieve a common goal to manage everything well in time.

References

Burke, R. (2010) Events Communication skills: Planning & Control. 4th ed. Chichester: John Wiley & Son.

Denning, J. (2007) Coordination Principles. Journal of Coordinaton Princles.

Dixon, T. & O'Hara(2008) Communication Skills. Making Practice- Based Learning Work.

Okoro, E. (2013) International Organization & Operations: An analysis of Cross Cultural Communication Effectiveness & Management Orientation. Journal of Business Management.

World HealthOrganization (2007) Vaccine Safety Events: Managing The Communications Response. A Guide For Ministry of Health EPI Managers & Health Promotion Units.

 

 

security

Introduction

Security is an important aspect that needs to be taken into consideration when hosting an event, as it was not fully taken into consideration during the valentine’s dinner that was held on the 14^th of February 2015 at Barclays Plaza BAC campus. Australian Government (2011) illustrate that it is of paramount importance for an event planner to ensure that the security team proved a safe and secure surrounding for the clients. Dwyer et al (2010) state that security team for events should ensure that they can manage the crowed attending.

During the valentines dinner there was only one person who was a sighed to be security and collecting cash and tickets for two entrance doors. Connors (2007) illustrate that security team should have a work force should know how many people are needed for security and they should be allocated to their duties and responsibilities. The security guy could not manage alone which resulted in some clients entering without the paying. Health and Safety Executive (2008) illustrate that when dealing with large crowed during an event they should be a queue to control movement when entering and exiting.

 

 

Reference

Connors, E. (2007) Planning & Managing Security For Major Special Event, Guidelines For Law Enforcement.

Health & Safety Executive (2008) The Event Safe Guide, A Guide to Health, Safety & Welf at Music & Similar Events.

Australia Government (2011) Physical Security Management Guide, Journal of Event Security.

Dwyer,L., Jago,L., Lill,D., Lipman,G. & Vorster,S. (2010) Optimizing The Potential of Mega Events, Journal of Event & Festival Management.

Valentines Dinner Event

Valentines Dinner Event

The main focus of these post is how ambience had affected a valentine’s dinner event that was held on the 14^th of February 2015 at Barclays Plaza BAC campus. Bowdin et al (2006) illustrate that ambiance is the mood, special quality or atmosphere of a place, situation. They are certain aspects that an event planner should focus on that contribute to ambiance (Dickson, Robinson and Wale 2010). Music was used as part of the aspects of ambience for the event.

Music

According to Michon and Chebat (2010) music is an art that can be used as a form of communication and to express feelings .Music plays a very important role to attract a client in an environment. Background music that was played at the valentine’s dinner was too loud and did not match the event and environment. Basera, Dhliwayo and Mutsikiwa (2013) illustrate that background music played should suit the event. Music played should grab attention in a manner that it can be ignorable as it is interesting (Eno, 2013). Valentines dinner music could not allow the audience or clients to hear each other. Wilson (2003) supported Eno that dining music should be slow and soft to allow people in the restaurant to be able to communicate.

Reference List

Allen,J., Bowl,G., Harris,R., McDonnell,I., & O`Toole (2006) Event Management. 2^nd edn. Britain: Butterworth-Heinemann.

Dickson,G., Robinson,P., & Drummond,S. (2010) Event Management. United States of America: Oxford.

Chebat,J. & Michon, R. (2010) The Interaction Effect of Background Music and Ambience Scene on The Perception of Services Quality.

Basera,C., Dhliwayo,K. & Mutsikiwa,M. (2013) A Comparative Study of The Impact of Ambience. Journal of Arts,Science & Commerce.

Wilson,S. (2003) The effect of music on Perceived Atmosphere & Purchase Interneurons in a Restaurant. Journal of Psychology of Music.